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Thank you for raising funds to cover your event fee of $4000 and for any additional event-extras expenses. Please note: You will be reimbursed for your event-extras expenses as soon as possible, but it may take up to 30 days to receive reimbursement. Event-extras expenses will only be reimbursed out of funds raised beyond your $4000 event fee. In order to receive reimbursement for event expenses, you must have your event fee paid in full or have approval from the Executive Director.

To Receive Reimbursement

Please fill out the Coordinator Expense Report.

  1. Expense documentation – this can be a paid invoice or a receipt. The date must be evident in the document and also evidence that it was paid. Please make sure your scan/photo that you attach to your email is a legible image. Or, you may mail your original receipts to the C.A.S.T. for Kids Foundation office (address below).
  2. Description of Purchase– what was the expense for? (lunch food, bait, tackle, etc). If it was a food item, please write who was present. For example, committee planning meeting, etc.
  3. Total amount (at the bottom) to write the check for (especially important when submitting multiple expenses, but please do for all requests – sometimes receipts are hard to read, etc). If receipts do not match this, receipt total will not be reimbursed.
  4. Name to write the check to (who is being reimbursed for the expense?)
  5. Address to send the check to

To Send Your Request

Please email or mail the Coordinator Expense Report and receipts. We request a timely submission of your expenses for reimbursement within one month of your event date.

  1. Via Email to your regional director : Jim at jimb@castforkids.org, Jeff at jeff@castforkids.org, Tilly at tilly@castforkids.org, Todd at todd@castforkids.org, or Melissa at melissa@castforkids.org (print and scan documentation).
  2. Via mail to The C.A.S.T. for Kids Foundation at 2755 Commercial St. SE, Suite 101 Salem, OR 97302

Note: If you have any questions whether something for your event is an approved expense – please ask your Regional Director first before you buy the item(s). You may also reference Which Expenses are Allowable for more information.